If you want a professional email signature today, the fastest way is to enter your details. Pick a simple design. Then, copy the rich HTML into Gmail or Outlook.
Buildarity’s free email signature generator makes a ready to paste signature using typed info or a photo of a business card.
The tool works entirely in your browser. Wihtout uploading your data anywhere.
This privacy feature is important. Because signatures include names, phone numbers, addresses, and company links.
The best choice isnt the flashiest template. And you want one that looks clean in a typical inbox. Survives reply threads. Copies without any extra branding added. Seriously.
What this email signature generator creates
The tool makes a simple HTML signature for Gmail or Outlook.
You fill in Name, plus optional fields like Title, Company, Phone, Email, Webiste and Address.
The name is required.
I mean, that makes sense, without a name, it’s just a footer, not a signature.
Copy pasting a email signature is stil the easiest option for most people. You copy formatted text. For Gmail or Outlook or copy the HTML. If you want the source code.
The generator adds no watermark or branding to yuor signature.
I recommend keeping it short. A name, job title, company, phone and website work well for most people. Long addresses, slogans, or too many links can make your signature seem bigger than your actual message.
Who this helps: Gmail, Outlook, and team signatures
This works graet for anyone needing a Gmail or Outlook signature.
The tool labels the copy buttons. For Gmail or Outlook to reduce confusion. But you still paste the result into your email settings yourself.
Small buisness owners can turn plain contact info into a neat sign off. With a consistent font, accent color and layout.
Teams benefit more from the pro features. You can save up to 10 profiles in localStorage.
You can also import CSV files to generate bulk signatures in ZIP format.
The CSV upload expects columns like name, title, compnay, phone, email, website, and adress. It only handles 100 rows, any mroe are skipped.
Invalid rows won’t stop the proccess, there just ignored.
Manual fields or business card to email signature
You can either type in your details or use a business card photo to fill in the fields. The card option’s handy. If you have a picture from an event or. Think about it.
A scanned card you don’t want to retype.
Business card photos must be JPG, PNG, or WebP and under 10 MB. The scan runs on your device using OCR.
English is included in the free version.
Youll also see German, French, Spanish, Italian, and Portuguese marked Pro. Well, Pro lets you do OCR in over 100 languages.
The frist scan download is about 4 MB. But after taht, scanning feels allmost instant. OCR can still be picky, though.
If your card is crooked, dim, shiny, or busy, you might get messages. Like ‘Couldn’t read the card,’ ‘No text found,’ or ‘Try a straighter, brighter photo.’.
That happens, just switch to manual entry. Instead of struggling with the photo.
Design controls: templates, fonts, logo and previews
You can choose from three free templates. Classic, Compact, adn Modern. Honestly The Pro version has 12 templates in total, adding 9 more choices. Usually, the simplest template works best. Expecially for long threads or replies from your phone.
Fonts include Arial, Georgia, and Verdana. Arial looks plain, Verdana is wide and easy to read. Meanwhile, Georgia has a more editorial feel.
People often go too far with accent colors.
If your color is close to the background, test it using Color Contrast Quick. Before adding the signature.
Teh preview area lets you see Sample, Light, and Dark modes. Don’t skip the dark view, it can reveal issues.
Like a pale logo, thin gray text. Or a low contrast accent might. Look fine on a white background. Fade out on dark backgrounds.
If you want to add a logo or headshot, Pro lets you upload. PNG or JPG files embedded as base64. The max size is 200 KB after auto resizing. If your image has a messy background, clean it first with AI Background Remover.
Pro also supports adding a banner and an optional banner link.
Social icons are available. For LinkedIn, X, Instagram, Facebook, YouTube and GitHub. These icons use inline SVG to PNG data URIs.
Step by step: create and copy the signature
- Open AI Email Signature Designer, then pick either Business card photo. With Scan card photo or enter the details manually.
- Enter your Name and any extra info you want. Title, Company, Phone, Email, Website and Address.
- If you scan a card, pick the OCR language. The free version includes English. Meanwhile, German, French, Spanish, Italian and Portuguese show as Pro options.
- Choose a Font, Arial, Georgia, or Verdana, an Accent color, and a Template.
- Look at the Preview, use Sample, Light, and Dark views. Fix contrast, length and spacing before copying.
- Use Copy for Gmail, Copy for Outlook. Or Copy HTML to put the signature in your email client.
- If you have Pro, use extras like Logo, Banner, Banner link, Social icons. Download.html, Download PNG, Save profile, or Import CSV to ZIP.
The paid plan gives you more tries. All Pro features, including logos, banners, social icons, saved profiles, and CSV ZIP export.
Copy, HTML export and Pro download options
This HTML email signature generator has several output methods. Choose the one that fits your task. Rather than copying the same way everywhere.
| Option | Best use | Watch for |
|---|---|---|
| Copy for Gmail | Paste rich text into Gmail’s signature settings. | Send yourself a test email after saving. |
| Copy for Outlook | Paste your signature into Outlook’s signature area. | Complex layouts may appear differently on some devices. |
| Copy HTML | Save or edit the underlying HTML code. | Edit only if you’re comfortable with HTML. |
| Download .html | Pro users can get a local HTML file. | Here’s a download, not a direct install. |
| Download PNG | Pro users who want an image version of the signature. | Image signatures are less flexible than HTML text. |
| Import CSV → ZIP | Pro teams creating up to 100 signatures in one go. | Rows over 100 are ignored; invalid rows may be skipped. |
Privacy, browser support and free run limits
This tool runs entirely in your browser, nothing uploads anywhere. Your data stays on your device. Honestly it uses on device OCR for scanning business cards.
That makes it a safe choice. When entering phone numbers, addresses, or staff info.
But, not every device or browser can run it.
If it doesn’t work, try the latest Chrome or Edge. On a newer device. And You can also open the page on your phone.
Remember, free runs are limited.
You mgiht hit the daily fair use limit for free runs.
If you get a message about usign all free runs, wait or consider upgrading to Pro.
If the tool stops responding, try again. Before redoing your entire signature.
Free features and Pro extras
The free version is perfect if you want a simple, clean signature. But You get manual fields, English card OCR and three fonts.
Arial, Georgia, and Verdana. It also includes an accent color picker, three templates, Classic, Compact. Modern, and live previews with light and dark backgrounds.
Honestly You can copy the signature. For Gmail, Outlook, or grab the HTML. It adds no watermark or branding.
Pro is designed for richer branding and repeated use. Honestly It adds non English card OCR. With more then 100 supported languages and 9 extra templates.
You can upload a logo or headshot, add a banner image with an.
Optional link, and include social icons. Well It also has Download.html, Download PNG. That saves up to 10 profiles locally.
CSV ZIP export for up to 100 entries.
I’d recommend sticking with free if you only want a personal signature without images.
But consider Pro if you need a logo, a banner, multiple saved roles.
Or want to batch import from a CSV file.
Common mistakes and quick fixes
- If the card scan shows ‘Couldn’t read the card,’ ‘No text found,’ or. ‘Try a straighter, brighter photo,’ retake the image in bright light. Keeping the card flat. Look, If scanning still fails, enter the details manually. Thats the point.
- If the signature looks too tall, trim the street address, shorten your title. Or switch to the Compact template. You don’t want your signature to overpower a short reply.
- If the accent color is hard to spot. In Dark preview, choose one with stronger contrast before copying. Light gray and pale yellow often cause visibility problems.
- If logo upload doesnt work, verify the file type and size. Truth is, it must be PNG or JPG. And no larger than 200 KB after resizing.
- If social icons clutter the signature, use less links. Jsut LinkedIn plus a website offen looks cleaner than six icons.
- If CSV import skips rows, check your column headers. Use name, title, company, phone, email, website, and address. Look, Remove any extra or blank headers.
- If you expected the tool to install the signature automatically, use one of the copy options instead. Copy for Gmail, Copy for Outlook, and Copy HTML are the reliable choices.
- If your signature changes after sending, simplify the layout. No tool can guarantee perfect display in every inbox or device.
Frequently asked questions
Is this email signature generator free?
Yes. The free version lets you enter data manually. Scan English business cards, choose three templates, pick fonts.
Colors, view live previews and copy for Gmail, Outlook, or HTML.
Free use has daily limits and might sometimes be full.
Can I use it with Gmail and Outlook?
Absolutely. Use Copy for Gmail with Gmail, Copy. For Outlook with Outlook, or Copy.
HTML if you want the source code. Also, you still paste your signature manually in the email settings.
Can I scan a business card photo?
Yes. Upload a JPG, PNG, or WebP photo under 10 MB. Then choose ‘Business card photo’ and click ‘Scan card photo.’.
English OCR is free. Non English options, shown as Pro, cost extra.
Does the tool upload my contact details?
No. The tool runs entirely in your browser. So nothing uploads or leaves your device.
So Saved Pro profiles stay in localStorage. Not in cloud or accounts.
Can I add a logo, banner, or social icons?
Yes, but those are Pro features. Look Logo or headshot uploads must be PNG or JPG and under 200 KB after resizing. And The banner image, its link, and social icons are also only in Pro.
Can I create many signatures from a CSV?
You can with Pro’s CSV to ZIP import, it supports up to 100 rows. And needs columns named name, title, company, phone, email, website and address.
Rows above 100 will be ignored. Any invalid rows may be skipped.
Start by making the shortest signature that includes everything your recipient needs. Then add design, pick one template, font and accent color. Finally, copy it into Gmail or Outlook. And send yourself a test email.
. You get the idea.
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